November 27th, 2017 Board of Trustees Meeting Minutes

Attendees: H. Crosley, R. Wilson, L. Hamer, M. Anglin, A. Davis, K. Sandiford, C. Williams, D. Dunlap, T. Muniz, C. Rice, L. Stephens, D. Benons

After a short welcome from L. Hamer, the meeting was called to order at 6:36 p.m.

Verification of public notice was reported by Ms. Muniz.

The attendance sheet was signed and submitted to Ms. Muniz.

The agenda was reviewed R. Wilson made the motion to accept the agenda with necessary corrections; M. Anglin seconded the motion.

The minutes from last meeting were reviewed; M. Anglin made a motion to accept minutes from October 22nd with any necessary corrections. K. Sandiford seconded the motion.

Business Operations Report – Ms. Muniz

283 K-5 students registered; new student started 11/27; 284 students in total. 36 UPK students registered; 2 ELL students registered; Independent Financial audit completed; no errors or findings. Financial Summary Report as of 11/22/17 was distributed; cash disbursement report was also given out. A motion was made by H. Crosley to increase the capitalization threshold from $1K to 3K; C. Williams seconded.

CEO Report – Dr. Rice

In the process of clearing the four Department of Buildings (DOB) objections from last inspection I September; exit signs are repaired and in working order. Partitions are required in the Kindergarten bathroom (pending). Suppliers are being located and should be installed by the end of the week. CO2 detectors are being installed in each classroom during Christmas break; meeting with Northfield bank to finalize/discuss the closing of the Montessori school. The Department of Education (DOE) rental assistant funds should arrive in January, 2018. New councilwoman will be sworn in at REACS at 2 p.m.

Principal Report – D. Dunlap

There was an entire school presentation to the board thanking them for the hard word put into the school. PLC (Professional Learning Committees) are ongoing; Fountas & Pinnell (Guided Reading groups) are also ongoing. Many staff members will be participating in the district collaborative (DCC) with a visit to Staten Island School; picture Day 11/29 and 11/30. Parent Teacher Conference was held 11/15.Reports Cards/Progress Reports have gone out. Sports programs are winding down and cheerleading has also been successful.

Academic Report – C. Williams

Meeting was held 11/16; discussed the assistant principal report; discussed the visit by C. Farina. Reviewed monthly reports with the principal; reviewing the baseline of each student/class; Reviewed the role of the school counselor. Discussed report cards/promotion in doubt students; upcoming trips for K-5 and the district collaborative initiatives.

Personnel Report – K. Sandiford

4th grade SPED teacher needed;

PTO Report – A. Davis

Meeting held on 11/15/ $1,300 dollars collected from fundraising; $7,900 from popcorn fundraiser. All participants in the popcorn fundraiser will have a pizza party (date forthcoming). UPK will also receive a gift card. PTO will be assisting in the purchasing of a smart board for UPK. Assisted in the UPK Thanksgiving dinner and was successful; reaching out to the 5 th grade parents for trip planning. Christmas party sponsored by PTO will be forthcoming. Toys for Tots application was put in for students; need a first grade class parent. Expense list was handed out. 5th grade store has begun (light snacks); funds will be used to offset 5 th grade activities. There are additional plans for the rest of the students K-4. Rising star donations are ongoing – ($25.00 donation); microscopes were purchased as well.

Finance Report – M. Anglin

No Report

Fundraising Meeting – L. Stephens

Meeting held 11/11; details for Spring gala were discussed. Finalizing budget; secured hall, program and journal expenses are also being discussed. All items will be brought to board next month.

L. Hamer thanked all for coming out; L. Hamer discussed the absence policy and needed the academic accountability to discuss amendments to the policy by the next board meeting. As leadership, need to discuss next steps based on C. Farina’s observations from her visit. Meeting was adjourned at 7:47 pm. Next board meeting will be 12/18/17 at 6:30.