MAy 29th, 2018 Board of Trustees Meeting Minutes

Attendees: R. Wilson, L. Hamer, T. Muniz, K. Sandiford, C. Williams, C. Rice, L. Stephens, D. Dunlap, M. Anglin

After a short welcome from L. Hamer, the meeting was called to order at 6:55 p.m.

Verification of public notice was reported by Ms. Muniz.

The attendance sheet was signed and submitted to Ms. Muniz.

The agenda was reviewed M. Anglin made the motion to accept the agenda with necessary corrections; R. Wilson seconded the motion.

The minutes from last meeting were reviewed; K. Sandiford made a motion to accept minutes from March 26th with any necessary corrections. M. Anglin seconded the motion.

Business Operations Report – Ms. Muniz

282 K-5 students registered; 36 UPK students registered; 2 ELL students (1 st & 3nd grade). 95% of accepted students turned in required paperwork for enrollment. Next week will be the start of inputting list notice for new students for 2018-2019. Preparing for preliminary audit held on 6/21; Preparing for projected per pupil invoice for 1 st payment for 2018-2019. Rental Assistance payment received ($140,836). Another payment of ($113,000) is forthcoming. Financial Summary, Budget to Actuals and Cash Disbursement reports were handed out. Preliminary Budget for 2018-2019 is in progress.

CEO Report – Dr. Rice

Met with DEMO WORKS to sign permits for demolition of the house at 165-29 Baisley Blvd. It will take less than a week to demolish but paperwork will be an 8-10-week process. Northfield Bank gave verbal approval on 5/18/18 and confirmed that a commitment letter will come by the end of the week. Mr. Lamont Bailey the church’s attorney has scheduled the closing for the synagogue for 6/7/18. A letter will be sent to Ms. Young and the Montessori School to vacate the property within 30 days. A meeting scheduled with Mr. Choe (Contractor) and Mr. Bank (Architect) to formalize drawings and construction plans to present to the church and REACS boards in approximately 3 months and begin construction in November or December of this year. Spoke to Mr. Dennis Walcott about funding from the Bloomberg Foundation for funding. Received a rental assistance check for approximately $146K which was only half; working on receiving the other amount. Booked for the Charter School Conference in Austin, TX 6/18 - 6/19; will be looking for funding while there.

Principal Report – D. Dunlap via N. Pace

NY State Math Test have concluded; awaiting results. Guided reading, informal observations, professional development and peer observations are ongoing. DCC (District Collaborative) 5/15/18. Professional Development held on 5/18/18. Last of the informal observations this month will be completed 5/31/18. Pre-K site visit (held on 5/3/18) analysis was handed out; needed an evacuation plan to be complete. Science Performance Task started today. Career Day held on 5/24/18. International Day will be on 6/1/18.

Academic Report – C. Williams

Meeting held on 5/24/18; spring camp was successful; State Tests went well; focus on the 2018-2019 year will be on guided reading. Ongoing professional development. Contracts for the upcoming school year will be made based on the upcoming budget. Currently evaluating a proposal for summer program and strategic action plan. Graduation plans are being made and parents have been advised. Visits from DCC and Pre-K were successful. Considering STEAM/STEM resources to enhance curriculum next year.

Personnel Report – K. Sandiford

Advertising for open/vacant positions. Looking to Interview for various positions early.

PTO Report – A. Davis

No Report

Finance Report – M. Anglin via L. Hamer

Meeting held last week; currently reviewing budget for 2018-2019 school year.

Fundraising Meeting – L. Stephens

No Report

L. Hamer thanked all for coming out; Meeting was adjourned at 8:00 p.m. Next board meeting will be 6/23/18 at 10:00 a.m.