November 26th, 2018 Board of Trustees Meeting Minutes

Attendees: R. Wilson, L. Hamer, T. Muniz, K. Sandiford, C. Williams, C. Moore, A. Knight, C. Rice, L. Stephens, D. A. Seabourne

After a short welcome from L. Hamer, the meeting was called to order at 6:50 p.m.

Verification of public notice was reported by Ms. Muniz.

The attendance sheet was signed and submitted to Ms. Muniz.

The agenda was reviewed K. Sandiford made the motion to accept the agenda with necessary corrections; C. Williams seconded the motion.

The minutes from last meeting were reviewed; L. Stephens made a motion to accept minutes from October 22nd with any necessary corrections. K. Sandiford seconded the motion.

Business Operations Report – Ms. Muniz

286 K-5 students, 36 UPK students registered. Received 58K in funds for Computer lab from Spectrum (January – February completion timetable, 2 smartboards/25 laptops/10 tablets/1 laptop cart). Audit completed, no findings. Middle School application and accountability reports submitted on 11/1/18. Cash disbursement and financial summary report were handed out.

CEO Report – Dr. Rice

Still awaiting eviction of tenant in Montessori School; awaiting judge’s ruling. Appraisal from Northfield bank has expired but will be on hold pending eviction from tenant (tentative eviction date: January, 2019). C of O certificate has been submitted and awaiting signoff. Construction outline was handed out; June, 2019 start for construction for new building; July, 2021 forecasted completion date. Heat to south wing classrooms has been restored. Approved for $5,000 DYCD grant for after-school support. Church’s insurance company was required to make fixes to the church parking lot ($21,000 cost will be split with The Door restaurant).

Principal Report – D. Knight/ C. Moore

After school program is in progress ELA Wed, Math Thurs; 93 students participating. UPK completed Eckert’s evaluation; 6 weeks for results. Coach books were purchased for ELA and Math for after-school program. Additional library books were also purchased for all grades (Fiction and Non-Fiction; A-Z). ELA and reading teachers completed F&P evaluations and will have results on upcoming report cards (report cards were handed out during parent teacher conference). 11/20/18 were pictures and dentist came back to complete the cleaning for students. Holiday Show planning is underway planned for 12/20/18 @ 6:00 p.m.). Karate and Dance is underway; K-2 has karate and 3-5 has dance; that is underway and will be switched in the spring. Holiday staff luncheon/dinner has been planned for 12/21/18 (details pending). Behavior assessments/At-Risk reports have been handed out to all parents.

Academic Report – C. Williams

Met 11/19/18; item discussed: Plans for dashboard, RTI (Response to Intervention), 2019 Parent handbook revisions, Holiday plans, portfolio plans for staff and students, incentive plans for staff and students, behavior plans, Math curriculum updates, foundation training for untrained staff. Received administration report on school community progress.

Personnel Report – K. Sandiford

Still looking for career and technology teacher and ELA specialist; applications and interviews are ongoing.

PTO Report – R. Skeete

Dr. Hamer and Dr. Knight were thanked for their continued support. Currently working on a few projects. Met on 11/14/18. Currently have $2,310.36 in account. Dr. Knight and Mr. Moore informed parents of enrichment activities. Popcorn fundraiser is ongoing. PTO has a donation/dues goal of $3,000; currently underway. Holiday dinner is scheduled for 12/19/18 for $10.00 per family of 2-4 persons; $5.00 for additional family members; Dr. Rice will speak at dinner. PTO gave a $50.00 gift card to Vincent family; POT has a list of items for items they would like PTO to support. Tablets for each class are planned to be purchased as well as uniforms and busing for sport tournaments. Statement of account was also handed out.

Finance Report – Dr. Hamer

Committee met and began to examine next year’s budget.

Fundraising Meeting – L. Stephens - No Report

L. Hamer thanked all for coming out; Next board meeting will be 12/19/18 at 6:15 p.m. A motion was made by R. Wilson (K. Sandiford seconded) for the board to donate $100.00 for purchase of holiday gift baskets for raffle at the Holiday Show; vote was moved and passed. Meeting was adjourned at 7:48 p.m.