July 22nd, 2019 Board of Directors Meeting Minutes

Attendees: R. Wilson, C. Williams, M. Anglin, A. Knight, T. Muniz, L. Stephens, D. A. Seabourne, C. Moore, K. Sandiford

After a short welcome from C. Williams, the meeting was called to order at 6:42 p.m.

The attendance sheet was signed and submitted to Ms. Muniz.

R. Wilson made a motion to accept the agenda as stated; M. Anglin seconded. The minutes were reviewed from 6/24/19, L. Stephens made a motion to accept the minutes with any necessary corrections; M. Anglin seconded.

Business Operations Report – Ms. Muniz

328 students in total; 292 K-5 students, 36 UPK students. Registration for the 2019-2020 school year is ongoing. 22 students currently enrolled have accepted 6th grade seats and 5 new applications for 6th grade – 27 6th grade students in total; marketing campaign has begun and 50 seats are needed to begin 6th grade (23 more seats needing to be filled). Currently ordering instructional materials for the upcoming school year; reviewing furniture for the 6th grade class. Submitted school food and transportation for 6 th grade expansion. Working on annual NYS state report due 8/1/19 (working with Dan Pasek). Working on per pupil reconciliation report due on 7/31/19. Financial Summary report and cash disbursement reports were handed out. The summary of the annual action plan for the business and operations manager was presented to the board. The budget for the upcoming school year will be submitted on 8/1/19.

CEO Report – Dr. Rice - NO REPORT

Principal Report – D. Knight/C. Moore

Spoke on 6th grade school expansion plans (furniture, uniforms, instruction materials, location, advertising). ELA and Math cut scores are in; analysis is forthcoming. EOY assembly was held with staff and students – areas of concern (communication professional development) will be worked on and are currently being planned for the upcoming school year. Upcoming action plan will be reviewed by board.

Academic Report – C. Williams

Met on 7/16/19; discussed Terra Nova assessments and results upcoming in the fall. Discussed cut scores for ELA and Math for grades 3-5. Discussed updating of staff and parent handbooks. Recommending the purchase of I-Ready ELA/Math online program to enhance instruction. Currently helping school administration over the summer with curriculum, staff, calendar, etc. Discussed Middle School logistics and communications. Discussing enrichment programs and the results from the Butler report.

Personnel Report – K. Sandiford

Currently have two teaching positions open (6 th grade); awaiting additional programs in executive session as well as voting on new hires. Creating a personnel binder for duties, responsibilities, etc.

PTO Report – D. A. Seabourne

Current bank balance of $761.41. 1 st planning meeting for the upcoming school year was held 7/19/19. Matters discussed were roles and responsibilities, communication, etc. Fundraising efforts were discussed. Discussed middle school plans and after school activities for the upcoming school year. The schedule for the PTO meetings for the upcoming school year was handed out. School Board members are as follows: D.A. Seabourne – President, 1st Vice President [VACANT], 2nd Vice-President – J. Tanksley, Treasurer – R. Pena, Secretary – S. Shields. Discussed changes to the bylaws for only one Vice President instead of two. Asking for volunteer requirements for all parents; looking for identification for PTO Members who are present for school days; looking for a monthly scholar enrichment program: pizza Fridays, Muffin Mondays, etc.

Finance Report – M. Anglin - NO REPORT

Fundraising Meeting – L. Stephens - NO REPORT

To be discussed in executive session; ideas on training on fundraising and a grant writing consultant.

C. Williams thanked all for coming out; next board meeting will be 8/24/19 at 6:15 p.m. Meeting was adjourned at 7:42 p.m.

In executive session, the board voted to hire the following (L .Stephens made the motion, M. Anglin seconded): Josette Zeno – 4th grade, Rashida Wisdom – 5th grade, Roseanne Seipio – SPED, Tywaun Sandford – General Ed, Claudette Richardson - K/School Building Leader, Daren Johnson Career/Tech teacher, Reginald Boyd, Teacher’s Assistant. Stephanie Henry – 5th grade ($6,120.00 – temp fee that must be paid by school once hired), Harrison Holder – Teacher’s Assistant ($6,000.00 – temp fee that must be paid by school once hired). The board voted to implement the I Ready curriculum for the upcoming school year (L. Stephens made the motion, K. Sandiford seconded). Pre-K schedule calendar was changed from 2 p.m. ending to 4 p.m. ending for enrichment (L. Stephens made the motion, M. Anglin seconded). Suggestion was made for a fundraising consultant from L. Stephens