Board of Directors Meeting Minutes - January 27th, 2020

Attendees: C. Williams, C. Rice, L. Hamer, D. A. Seabourne, S. Fairclough-Leslie, M. Anglin, T. Muniz

After a short welcome from L. Hamer, the meeting was called to order at 6:45 p.m.

Verification of public notice was sent and confirmed.

The attendance sheet was signed and submitted to Ms. Muniz.

M. Anglin made a motion to accept the agenda; C. Williams seconded; motion was passed. The minutes were reviewed from 11/25/19, C. Williams a motion to accept the minutes with any necessary corrections; M. Anglin seconded, motion was passed.

Business Operations Report – Ms. Muniz

Total number of students 335
UPK 36
K-5 296
6th Grade 39
SPED 40
ELL 3
Economic Disadvantaged Students 69%

ENROLLMENT

4 students discharged on 1/7/20. (1) Family moved to LI. All (4) students were replaced.

Ongoing Enrollment: 2020-2021 Application process has started. As of today, we have 303 applications.

UPK 51
Kindergarten 117
1st Grade 19
2nd Grade 26
3rd Grade 13
4th Grade 17
5th Grade 11
6th Grade 38
7th Grade 11

Open House - 3/10/20; Lottery - 4/23/20

COMPLIANCE/FINANCE

  • Preparing for accountability reports due on 1/31/20 and Preparing and processing 1099s & W2s for 1/31/20 deadline

  • Financial Summary - 01/27-submitted
    Cash disbursement report-Submitted
    Copy of Reporting requirements

Dr. Hamer recommend that we align with a Charter School that culminates at grade 5. Partner in order to market to the Grade five.

Working on Annual Accountability Report (ACR) due on January 31, 2020. Financial Summary and Cash disbursement reports were given to the board.

Principal Report – S. Fairclough-Leslie

Academic Summary

Literacy Consultant focus on Reading Annotations Protocol implementation (Attachments)
Math Consultant focus on building Math Fluency (Attachments)
Administrators are completing Midyear Data Analysis for Teachers and Scholars (Attachments)
Scholars are completing I-Ready Benchmark and Mock Test (Attachments)
Wednesday & Thursday Afterschool for grades 3-6 Continues
Saturday Academy started on January 11, 2020 for grades 3-6
ELA Camp on February 17-19, 2020 & Math Camp on April 13-15, 2020
DOE PreK Instructional Specialist Walk-through with School Leader on January 21, 2019

Enrichment Activities

Ongoing activities Chess, Band, Chorus, Second Grade is currently participating in Karate
Holiday Performance was held on December 19, 2019 - All classes/grades performed.
School-wide Chinese New Year Celebration was held on January 23, 2020 - K-3 Scholars shared their learning and the Chinese Acrobats performed in the Main Building. Morning Event in Annex and Afternoon Event in the Main Building.

Upcoming Events

  • Super Bowl Community Service (Non Perishable food collection)
  • Valentine Social for Scholars
  • Black History Event (TBD)

PTO Report – D. A. Seabourne

December Meeting was the Holiday Dinner. During the dinner prizes were distributed including two Televisions to PreK and 6 Tablets to Kindergarten. Dr. Rice was presented with a plaque as the visionary for REACS. Dress down for a Cause raised $292
Popcorn Fundraiser raised over $11,000.
Encourage parent attendance at PTO meetings monthly.
Upcoming events PTO will host hot breakfast for Grades 3-6 scholars on the 4 NYESD exam days.
Ms. Brown the second vice president is the liaison for the Annex.

CEO Report – Dr. Rice

Montessori building renovations are complete. Dr. Rice completed re
Rental Assistance was completed for grade five and 6.
First DOB plan meeting was held on 1/27/20.
Received a temporary CO for Main Building.
Met with Resort World representative regarding grant to fund lighting, a portable stage, sound computer lab, science lab, etc.

Finance Report – M. Anglin - NO REPORT

Finance committee met on Thursday 1/23/20. Focused on the Budget, Staff Bonus,

Academic Report – C. Williams

C. Williams indicated the committee met on 1/21/20 – Principal’s Report covers the details.

Personnel Report – K. Sandiford - NO REPORT

Fundraising Meeting – L. Stephens - NO REPORT

Dr. Hamer shared a recent Charter School meeting and reviewed the rubric for Charter Renewals. We have to outpace the community schools. Math is a priority, other leaders shared similar concern. On February 10, 2020 Dr. Hamer will participate in a Charter Panel discussion.

L. Hamer thanked all for coming out; next board meeting will be 2/24/20 at 6:30 p.m. Meeting was adjourned at 7:45 p.m.

No executive session was held.